Countess Anne School - a Church of England Academy

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Admissions Policy 2020

Available as pdf

Admissions Policy for Academic Year

2020/2021

 

Our school

Our school is a place that will be known for….

  •  Academic provision that recognises the need for excellence in teaching and learning.
  •  Holistic provision that encourages Christian hope; building spirit and soul through faith orientated pastoral care.
  •  Inspirational provision through a modern curriculum that celebrates diversity and provides new opportunities.

Countess Anne School is a Church of England Academy within the Diocese of St Albans. It has a dual purpose: both to offer a Christian education to the children of Christian parents and also to fulfil an inclusive mission to educate the children of its local community of whatever faith or no faith at all.

 

Parents considering applying for a place should be aware that the school aims to provide an education based on Christian principles and, therefore, the Governing Body hopes that all pupils will take part in the Christian worship of the school and will attend religious education lessons.

 

In addition to the Reception intake the school will accept Casual in-year admissions (for example where a family has newly moved into the area) to any classes where there are spaces available. Where no place is available the child may be put on a Continuing Interest list.

 

The governing body of the school is the admission authority and is required to abide by the maximum limits for infant classes (5, 6 and 7 year olds) of 30 pupils per class. The Published Admission Number is 30. The school is also able to accommodate thirty children per year group throughout the rest of the school i.e. 8 to 11 year olds.

 

How to apply for a place in Reception

 

Parents should apply online at www.hertfordshire.gov.uk/admissions. Information on completing the online application and notification dates of admission decisions are published in the Hertfordshire LA admissions literature which is also available from their website at www.hertfordshire.gov.uk/admission.

 

Parents living outside of Hertfordshire should use their home Local Authority’s online system.

 

The closing date is 15 January 2020. 

 

Parents/carers are asked to complete our Supplementary Information Form (SIF) and return it to the school office by the date given above.  If a SIF is not completed the Governing Body will apply their admission arrangements using the information submitted on the LA application only, which may result in your application being given a lower priority if applying under Criteria 5.

 

Children can be admitted in the September following their 4th birthday. However please note the following:

 

  1. Parents offered a place may defer the date of their child’s admission until later in the year, or until the child reaches compulsory school age.
  2. Parents may request part time attendance until the child reaches compulsory school age.
  3. Where a parent of a ‘summer-born’ child (15 April – 31 August) wishes to delay their entry to Reception, they should make a request in writing to the Admissions Governors at Countess Anne School, by 15th January 2019. Proof of child’s date of birth will be required along with any other supporting documentation for the request. Governors will notify parents of their decision within one month. If Parents wish to delay for a year, a new application will need to be made in the following year which will be considered alongside all other applications for that year group. There is therefore no guarantee a place will be offered the following year.
  4. If you think your child should be educated in a different year group, when you apply send us supporting evidence from relevant professionals and family stating why your child must be placed outside their normal age group. There is no guarantee your application for your child to be taught in a different year group will be accepted. If your application is not accepted, it does not mean that your child will be refused a school place. It just means your application will be processed for the usual year group. There is also no right to an independent statutory appeal for a place in a specific year group at a school. How a school places pupils in classes is for the head teacher and individual school to decide. Please apply in writing via the school office.

 

 

How Places are offered

 Governing bodies are required to admit a child with an EHCP (Education, Health and Care Plan) that names their school.  Thereafter the remaining available places will be allocated according to the following priorities.

  1.  Looked After Children and children who were previously looked after but were adopted or   subject to child arrangements orders or Special guardianship orders.
  2. Children who have been looked after outside England but who have since been adopted
  3. Children who will have a sibling in the school at the time of admission
  4. Children with special medical or social needs
  5. Children, one of whose parents lives in, and has an active participation in an Anglican Church or a church which is a member of Churches Together in England, Affinity or the Evangelical Alliance, in the AL9 and AL10 postcode area
  6. Any other children

See note in Definitions.

 Applications under category 5 require evidence that the pupil’s families are faithful and regular worshippers in a local Christian Church.  Written evidence of the applicants’ commitment to their place of worship should in the form of a clergy letter verifying the level of attendance and confirming “active participation” in the Church.  This is attendance of at least once a month over a period of 6 months prior to the date of application.  The Governors anticipate that involvement with the church would be ongoing for families offered a school place under these categories.

 

It is important for category 5 applications to submit a properly completed “Application for a Foundation Place” form to the school at the same time of making an admission application to the Local Authority. 

 

A maximum of 15 places will be allocated under Category 5 after the allocation of Categories 1 to 4.  (This will be fewer in the unlikely event that the total number of children admitted under Categories 1 to 4 is greater than 15 because the maximum class size is 30.)  Should more children apply under Category 5 that there are spaces, then they will be prioritised accordingly to distance from the home to school as described below.  Applications then in excess of 15 will be considered equally with Any Other Children (Category 4).

 

An application for medical or social reasons under category 4 should only be made for exceptional medical or social reasons that make it essential that a child should attend this particular school and where this school is the only school locally that could meet the child’s needs.   A report from the child's doctor, consultant, social worker or police officer must be submitted with the school’s application form setting out valid reasons why it is essential for the child be admitted to this school and the difficulties that would be caused if the child had to attend another school.  The Governors reserve the right to seek further information if required.

 

Note that if an application under categories 1 to 4 are incomplete or lack the necessary evidence it will be considered as an application under category 6.

 

Procedure when there are more applications than places

 

Where the application of the above criteria results in a situation where there are more children with an equal right to admission to the school than the number of available places, the tie-break will be distance from the school, measured using the computerised, ‘straight line’, mapping system operated by the LA as described in their admissions literature and website.  Distances are measured using a computerised mapping system to two decimal places. The measurement is taken from the AddressBase Premium address point of your child’s house to the address point of the school. AddressBase Premium data is a nationally recognised method of identifying the location of schools and individual residences. Where this distance measurement results in more than one child having an identical claim to the last available place, a random allocation will be made, unless an identical claim is as a result of living in flats, where priority will be given to the lowest house number.

 

The governors cooperate with the Fair Access Protocol of the LA which is designed to ensure children who are considered hard to place and/or vulnerable are secured a school place. See https://www.hertfordshire.gov.uk/media-library/documents/schools-and-education/admissions/fair-access-protocol/hcc-fair-access-protocol-2018.pdf.  Children who might be admitted under the Fair Access Protocol will be prioritised above those on the Continuing Interest List.

 

Every effort will be made to accommodate twins and other ‘multiple-birth’ applications. Where the last available place is offered to a twin or multiple birth sibling the other twin or sibling(s) will be offered a place as exceptions to the infant class size rule.  Please note that the Governors have the same understanding of the term ‘sibling’ as HCC.  Please see Definitions below. 

 

Unsuccessful Applications

 

Appeals

 

Parents who have not been allocated a place for their child have the right of appeal to an independent panel.  Parents will be informed of their right to appeal in the allocation letter from the home LA.  If they wish to appeal parents should contact the Hertfordshire Customer Services (Appeals) team.

 

Parents wishing to appeal who applied through Hertfordshire’s online system should log in to their online application and click on the link ‘register an appeal’. Out of county residents and paper applicants should call the Customer Service Centre on 03001234043 to request their registration details and log into www.hertfordshire.gov.uk/schoolappeals and click on the link ‘log into the appeals system’.

 

Continuing Interest (waiting) List

 

In the event of more applications than available places the governors will maintain a Continuing Interest list (waiting list). These and late applications will go onto this list in a position determined by the criteria. If a place becomes available in the school it will be offered to the child that best meets the published admission rules. 

 

To remain on the Continuing Interest list, parents must renew their interest annually.

 

How to apply for ‘in-year’ (Casual) applications

 

Contact the school and ask for an Application form for Casual Admission to the School.  However, if you wish to see the school first and talk to the Head Teacher, please arrange an appointment either in person or by telephone. You will then be shown around the school and can ask any questions.

 

If there is a vacancy because the appropriate year group has not reached its maximum of thirty and there is no current Continuing Interest list at the time of receipt of a written application, the applicant can be offered a place, to be taken up at the earliest point of mutual convenience.   Note that the school will notify the Local Authority of any ‘in year’ applications because they have a duty to prevent duplicate offers, ensure that all children are offered places and to ensure parents are informed of their right of appeal.   Parents wishing to appeal should contact the school.

 

Please note that Governors are responsible for the management of “in-year” applications and application forms should be sent to the school marked for the attention of the Chair of the Admissions Committee.

 

Definitions:

 

  1. The Children’s Act 1989 defines a child who is ‘looked after’ as a child or young person who is accommodated by the local authority (Section 20) or a child or young person who is the subject of a full care order (Section 31) or interim care order (Section 38). An ‘adoption order’ is an order under section 46 of the Adoption and Children Act 2002. A ‘child arrangement order’ is an order setting out the arrangements to be made as to the person with whom the child is to live under section 14 of the Children and Families Act 2014. Section 15A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

 

  1. A sibling refers to a brother or sister, half brother or sister, adopted brother or sister, step brother or sister or the child of the parent/carer’s partner, foster children and, in every case, the child should be living at the same address. The sibling must be on the roll of the school at the time of application, unless the sibling is in the last year of the normal age-range at the school. This includes a child looked after or previously looked after who is living permanently in a placement within the homes as part of the household from Monday to Friday at the time of application. A sibling link will not be recognised for children living temporarily in the same house, for example a child who usually lives with one parent but has temporarily moved or a looked after child in a respite placement or very short term or bridging foster placement.

 

 

This admissions policy and the associated appendices have been revised by the Governors and are effective for children starting school from September 2020.

 

 

Countess Anne School

A Church of England Academy

School Lane

Hatfield, Herts.  AL10 8AX

 

Telephone: 01707 262840


Supplementary Information Form (SIF)

Application for a Foundation place at Countess Anne School

Reception Class entry (Academic Year 2020/21)

Closing date for applications: 15 January 2020

THIS IS NOT AN APPLICATION FORM BUT PROVIDES ADDITIONAL INFORMATION FOR THE SCHOOL.   TO APPLY FOR A PLACE YOU MUST COMPLETE THE COUNTY COUNCIL APPLICATION FORM OR APPLY ON-LINE

 

Full name of child: ...................................................................... Date of birth ..................…….

Address........................................................................................................................................

....................................................................................................... Post code…….……………...……

Telephone number(s) ...........................................................................................................…… 

Parent’s e-mail …………………………………….............................................…………………………………….

 

We do not ask you to share with us your first, second and third preferences of school. It is a matter between you and the Local Authority so it is important to remember that, regardless of your preference for Countess Anne, it is a legal requirement that the Local Authority application form must be completed and submitted to them. The School cannot accept applications made only to the school.

 

Governing bodies are required to admit a child with an EHCP (Education, Health and Care Plan) that names their school. Thereafter the remaining available places will be allocated according to the following priorities.

 

1

Looked After Children and children who were previously looked after but were adopted or subject to child arrangements orders or Special guardianship orders.

2

Children who have been looked after outside England but who

have since been adopted

3

       Children who will have a sibling in the school at the time of

       admission

4

Children with special medical or social needs

5

Children, one of whose parents lives in, and has an active participation in an Anglican Church or a church which is a member of Churches Together in England, Affinity or the Evangelical Alliance, in the AL9 and AL10 postcode area

6

Any other children

 

Applications under category 5 require evidence that the pupil’s families are faithful and regular worshippers in a local Christian Church.  Written evidence of the applicants’ commitment to their place of worship should in the form of a clergy letter verifying the level of attendance and confirming “active participation” in the Church.  This is attendance of at least once a month over a period of 6 months prior to the date of application.  The Governors anticipate that involvement with the church would be ongoing for families offered a school place under these categories.

 

It is important for category 5 applications to submit a properly completed “Application for a Foundation Place” form to the school at the same time of making an admission application to the Local Authority. 

 

A maximum of 15 places will be allocated under Category 5 after the allocation of Categories 1 to 4. (This will be fewer in the unlikely event that the total number of children admitted under Categories 1 to 4 is greater than 15 because the maximum class size is 30.)  Should more children apply under Category 5 that there are spaces, then they will be prioritised accordingly to distance from the home to school as described below.  Applications then in excess of 15 will be considered equally with Any Other Children (Category 6).

 

An application under category 4 for medical or social reasons should only be made for exceptional reasons that make it essential that a child should attend this particular school and where this school is the only school locally that could meet the child’s needs.   A report from the child's doctor, consultant, social worker or police officer must be submitted with the school’s application form setting out valid reasons why it is essential for the child be admitted to this school and the difficulties that would be caused if the child had to attend another school.  The Governors reserve the right to seek further information if required.

 

Note that if an application under categories 2 to 5 are incomplete or lack the necessary evidence it will be considered as an application under category 6.

 

Name and address of Church: ..................................................................................................................................................

Name of Vicar/Minister: ...........................................................................................................  

Telephone number(s)............................................................................................…….……………

A clergy letter is required for Foundation Application - these details are for office use only.

 

Name of parent(s)/guardian (s):

 

...................................................................................................................................................

 

Signature of parent/guardian   .............................................................Date  ....…....................

 

Please note that application does not guarantee a school place; places are allocated in accordance with the Admissions Policy on the basis of information given on this form.  Your application will be stored in compliance with General Data Protection Regulations and will be considered at the appropriate time.  Please let us know if you wish to cancel your application at any time e.g. because of a move away from the area.

 

Countess Anne School

A Church of England Academy

School Lane

Hatfield, Herts

AL10 8AX

Telephone:  01707 262840

 

Application for Casual ("In-Year") Admission at Countess Anne School

The school will inform Hertfordshire County Council of the application because they have a duty to prevent duplicate offers, ensure that all children are offered place and to ensure parents are informed of their right of appeal.

 

I wish to apply for a place for my child (full name) ………………………………………………………………………......

Date of birth………………………......to commence school…………………………………………………………………………

Address .................................................................................................................................………

..................................................................................................  Post code...................................

Telephone number(s)   ..................................................................................................................

Parent’s email................................................................................................................................

 

School currently attended: ........................................................  

 

Current year group: ................

 

You are not obliged to do so, but you may wish to state the reason for requesting a transfer.  (When you do not give a reason, it does not have a bearing on the application criteria below.  It may, however, help the head teacher ensure that the child’s full needs can be supported.)

…………………………………………………………………………………………………….............................................................................................................................................................................................................................................................................................................................................................................................

Please note that you should inform your child’s current Head Teacher of your wish to transfer your child.  Contact will be made with your child’s present school, especially with regard to transfer between local schools.

 

If there is a vacancy because the appropriate year group has not reached its maximum of thirty and there is no current Continuing Interest list at the time of receipt of a written application, the applicant can be offered a place, to be taken up at the earliest point of mutual convenience.

 

If there is no current vacancy and the parent wishes it, the child’s application will be held on the school’s Continuing Interest list.  The parent also has a right to appeal for a place. However, when a vacancy occurs the application will be ranked with any others held for that year group, according to the criteria, and if ranked highest the offer of a place will be made. Please, therefore, complete the section below:

 

Admission category within which the application falls (please circle criteria number)

 

  1. Children with an EHCP that names the school
  2. Children currently in the care of the Local Authority, or previously in the care of the local authority but then adopted. Special consideration will also be given to applications from children previously looked after abroad.
  3. Children who will have a sibling in the school at the time of admission.
  4. Children with known special medical or social needs.
  5. Children, one of whose parents lives in, and has an active participation in, an Anglican Church or a church which is a member of Churches Together in England, Affinity or the Evangelical Alliance, in the Hatfield Area^.
  6. Any other children

 

^ Hatfield Area is defined as within the AL9 and AL10 postcode areas.

 

Applications under category 5 require evidence that the parents are faithful and regular worshippers in a local Christian Church.  Written evidence of the applicants’ commitment to their place of worship should in the form of a clergy letter verifying the level of attendance and confirming “active participation” in the Church.  This is an average attendance of at least once a month over a period of 6 months prior to the date of application.  The Governors anticipate that involvement with the church would be ongoing for families offered a school place under these categories.

 

An application for medical or social reasons should only be made for exceptional reasons that make it essential that a child should attend this particular school and where this school is the only school locally that could meet the child’s needs.   A report from the child's doctor, consultant, social worker or police officer must be submitted with the school’s application form setting out valid reasons why it is essential for the child be admitted to this school and the difficulties that would be caused if the child had to attend another school.  The Governors reserve the right to seek further information if required.

 

Written supporting evidence should be supplied, at the time of application. Note that if an application is incomplete or lacks the necessary evidence it will be considered as an application under category 6.

 

Sibling definition (A sibling refers to a brother or sister, half brother or sister, adopted brother or sister, step brother or sister or the child of the parent/carer’s partner, foster children and, in every case, the child should be living at the same address. The sibling must be on the roll of the school at the time of application. This includes a child looked after or previously looked after who is living permanently in a placement within the homes as part of the household from Monday to Friday at the time of application. A sibling link will not be recognised for children living temporarily in the same house, for example a child who usually lives with one parent but has temporarily moved or a looked after child in a respite placement or very short term or bridging foster placement.

 

Name(s)

Date(s) of Birth

 

 

 

 

 

 

 

 

 

Proximity of the child’s permanent home address to the school will be determined using Google mapping tool, and distance calculated based on a safe walking route.

 

 

Name of parent(s)/guardian(s).....................................................................................................

 

Signature of parent/guardian   ......................................................... Date   ...................................

 

This application should be read in conjunction with the school Admission Policy.  Please note that application does not guarantee a school place; places are allocated in accordance with the Admissions Policy on the basis of information given on this form.  Your application will be stored in compliance with the Data Protection Act and will be considered at the appropriate time.  Please let us know if you wish to cancel your application at any time e.g. because of a move away from the area.

 

For In-Year applications, should you not be offered a place and wish to appeal please contact the school who will direct you to the latest guidance on how to proceed.

 

 

 

 

 

 

 

 

 

Countess Anne School

A Church of England Academy

School Lane

Hatfield

Hertfordshire AL10 8AX                                                                    Telephone:  01707 262840